Sport Clubs Forms and Resources

YEARLY REGISTRATION

New Club Registration
Want to start a NEW Sport Club? Fill out the annual registration form to let us know about your club. You'll need your club advisor's information as well as any officer information. (This form is separate from the Student Organization
DUE: Wednesday, August 30 2017

Returning Club Annual Registration
Returning Sport Club? Fill out the annual registration form to let us know that you plan to organize this school year. You'll need your club advisor's information as well as any currently elected officer information.
DUE: Wednesday, August 30 2017

Student Organization Registration
All Sport Clubs must be a Registered Student Organization so that they can have access to conferences, funding, training, and be eligible to practice and travel.
DUE: Thursday, August 31 2017

Officer List
If all four officers have not been named on your Annual Registration Form, please provide the remaining officers so we can contact them with important information.
DUE: After first practice of semester

Club Roster
Provides Sport Clubs with a list of participants and allows Sport Clubs to verify participant eligibility.
DUE: After first practice of semester

Participant Waiver Packets
Must be completed by all NEW participants, prior to competing in practices, games, or tournaments with any club. Forms must be completed annually. Participants must complete the form online.
DUE: Before player practices or plays

Activity Schedule
For clubs that compete in conferences or leagues, provide your game or tournament schedule for our Sport Clubs Calendar.
DUE: Once set by Conference or Club

REPORTS

End of Semester Report
Allows the Coordinator of Sport Clubs to track the progress of each club. The summary allows Sport Clubs to see club activity for a semester.
DUE: Friday, December 8 2017

End of Year Report
Tracks the progress of each club. The summary allows the Coordinator of Sport Clubs to see the club activity for an academic year.
DUE: Friday, May 19 2017

MONEY

The organization may request a club account through the Setzer Student Center process in which funds from the student organization's members may be deposited.  All funds in a club account, must adhere to and abide by the same University policies and processes of any University account.

2017-2018 Budget Request Form
Clubs are eligible for Rec Sports funding to aid with travel, equipment, and entry fees. This form projects revenues and expenses. Email completed budget to sportclubs@lamar.edu.
DUE: Friday, February 24 2016

2017-2018 Budget Proposal Presentation
Using last year’s budget info and your 2017-2018 budget request info, each club will create a presentation for the Club Staff to formerly request funds for the next year.
DUE: Wednesday and Thursday, April 26 - 27 2017

Monthly Report Forms
Report each month how active your club has been. Summarize trips, league matches, tournaments etc. Monthly Report is completed on OrgSync under the forms section.
DUE: Last day of each Month

Purchase Request Form / Reimbursement Request Form
This form requests the approval for use of funds for travel or equipment and reimbursements. Approval is required from the Sport Clubs Coordinator.
DUE: 21 Days Prior to Purchase

Referee Agreement Payment Form / "LU Standard Services Contract for Non Employees"
Each official must complete this form and attach a W-9 form in order to be paid for officiating our club matches.
DUE: As needed

TRAVEL

Travel Request Form
Clubs that travel must get approval to travel from the Sport Clubs Coordinator. This form (with roster) provides the itinerary & any funds a club may request for the trip.
DUE: 21 Days Prior to Travel

Post-Trip Report Form
Following Travel a summary of events must be completed. This allows the Sport Clubs Coordinator to track the progress of a club.
DUE: Tuesday Following Travel

MISCELLANEOUS

Accident/Injury Report
All club injuries MUST be documented. Please be detailed with descriptions.
DUE: As needed

Incident Report
Detailed description of any incidents MUST be documented.
DUE: As needed

Equipment Loan Form
Any clubs wishing to check out equipment must complete this form and MUST have advisor signature.
DUE: At least 2 weeks prior

Request to Reserve Rec Sports Facilities
Please complete the Event Request Form https://orgsync.com/128590/forms/199336.  Make sure to name the event Sport Club then your club name. Also add which your location you prefer to use.
DUE: Minimum 2 weeks prior to event.